A business letter were critical to korespodensi business. Format used for writing letters particular enterprise. Means a business letter look like this matters because create impressions on readers. Format letter companies have many done to making an impression upon readers. A simple format of a help deliver messages it clear to readers. Based on identasi and penyelarasan paragraph, there are five format is used in writing letters business. Namely:
1. Full block style
Writing on full block style: business letter usually located
on flattened left as letter head, date, inside address, subject, salutation,
body of letter, complementary a close, signature or as a whole of format letter
being in a position flattened left.
Sample Form Letter Full Block Style :
Sample 1
Format From Full Block Style
Format From Full Block Style
Sample 2
Sample 3
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March 15, 2001
Mr. John Smith, Director of Operations
SomeGroup Group SomeStreet Drive Sometown, VA 12345
Dear Mr. Smith :
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Thank you for your inquiry about Full-Block format for letters.
What follows is a quick summary of the format and the conventions it
uses.
Full block format is considered the most formal of the three
styles. In full block format or style, every line is left justified.
The dateline is placed two to six line spaces below the last line of the
heading or letterhead. The inside address placement varies depending
upon the length of the letter. A common spacing is four line spaces
below the date line. The salutation is placed two lines below the
attention line (if an attention line is provided). The first line of
the body is placed two lines below an attention line or two to four
lines below the last inside address line. When using full block,
paragraphs are single spaced, with a double space between paragraphs.
While there are no set rules governing format use, full block is generally used for (1) requests or inquiries, (2) claims, (3) announcements, (4) records of agreement, (5) transmittal of other technical documents, and (6) job applications. Most other types of letters use semi-block or simplified format. This page illustrates the spacing and layout of full block format. |
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Sincerely yours ,
Dr. Sheila Carter-Tod
English Instructor
SCT/jm
Enclosure
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2. Block Style
When he was writing a business letter, for example, a letter
a request for work you must pay attention to the format or style of letters and
a typeface ( font ) used. The format of a business letter most frequently used
is the block style. Applying this format all parts of a letter written
flattened left with spaces between lines single / of a sentence and spaced
duple inter-intercity alinea or paragraphs. The image on the latter part of
this article is an example of a business letter with the format of the block.
Sample Form Letter Block Style :
Sample 1
Sample 2
3. Semi-block style
Semi-blok fromat: in a format this text parallel left and
all paragraphs in the letter is indented. Format shape on this letter on letter
head, date, complementary a close, and signature being in a position flattened
right. In the layout uneven right, but can dibilangg flattened middle. Other
parts on a letter as inside address, subject, salutation, body of letter, and
enclosure if terdapatnya attachment letter,Being flattened on the left.
Sample Form Letter Semi Block Style :
Sample 1
Format from Semi Block Style
Format from Semi Block Style
Description:
1.Kop Letter
2. Date of preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter addressed
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials
Sample 2
Sample 3
Sample 4
March 15, 2001
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Mr. John Smith, Director of Operations
SomeGroup Group SomeStreet Drive Sometown, VA 12345
Dear Mr. Smith :
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Thank you for your inquiry about Semi-Block format for letters.
What follows is a quick summary of the format and the conventions it
uses.
Semi-block format or style is frequently called modified
semi-block because it is a slightly less formal modification of full
block format. This letter style places the date line in alignment with,
or slightly to the right of dead center. Another option for placing the
date line in semi-block is flush right. Similar to full block,
semi-block places the inside address, salutation and any end notations
flush with the left margin. However, unlike full block, each body
paragraph of semi-block is indented five spaces. The complimentary
close and signature block are aligned under the date.
This page illustrates the spacing and layout of semi-block format. Both full block and semi-block formats generally contain all of the necessary parts of a letter. |
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Sincerely yours ,
Dr. Sheila Carter-Tod
English Instructor |
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SCT/jm
Enclosure
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4. This format Indented Style
On the first line at the beginning of each paragraph starts
with a few spaces from the left side, the distance is usually 1 cm spacing. the
writing inside the address and signature section is done identasi. The
magnitude of the identasi on each line is directly proportional to the order
line. For example the first line does not do identasi, on the second row done
identasi 0, 5 cm, in the third line is also done identasi 1 cm, etc. On the
first line of every paragraph begins a few spaces from the left side. Usually 1
cm spacing distance from the left border.
Here's An Example Of Indented Style:
Sample 1
Format for Indented Style
The parts of the form letter Dent (Indented Style):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. Appendix / Page
5. It / Attachments
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials
Sample 2
Sample 3
5. Simplifed Style Format
Simple shapes (Simplified Style) is a form letter that is
almost similar to the shape Straight Full but only without any greeting and
closing greeting. Usually this letter goes to the people who were working at
the company. Sometimes the simple form of letter writing is very simple without
regard neatness and regularity.
The Following Example Simplified Style :
Sample 1
Format For Simplified Style
The parts of a letter from Simple Forms (Simplified Style):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. attachment
5. case
6. The letter addressed
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials
Sample 2
March 15, 2001
Mr. John Smith, Director of Operations
SomeGroup Group SomeStreet Drive Sometown, VA 12345
SIMPLIFIED FORMAT LETTERS
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Thank you for your inquiry about Simplified format for letters.
What follows is a quick summary of the format and the conventions it
uses.
Simplified format or style unlike full block and semi-block has
fewer internal parts. This format is also the most widely used format
in professional correspondence. Simplified format is focused and
professional without unnecessary formality. Simplified format places
all internal parts in left alignment; however, the traditional
salutation is replaced with an all-caps subject line that is also placed
flush with the left margin. Body paragraphs are left aligned and
single spaced within and double spaced between. In simplified style,
the writer's name and title, if necessary, are aligned with the left
margin and typed in all caps at least five spaces below the last line of
the body or message of the letter.
This page illustrates the spacing and layout of simplified format. Both full block and semi-block formats generally contain all of the necessary parts of a letter. |
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Sincerely yours ,
DR. SHEILA CARTER-TOD
ENGLISH INSTRUCTOR
SCT/jm
Enclosure
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6. Hanging Style Format
Hanging Style is the Format paragrafnya hang, or leaning
more to the left. the form of this letter on letter head, date, complementary
close and signature are in the position of the Middle letters. The other part
on letters such as the inside address, salutation, body, subject of letter are
in the position of left-align. at the beginning of the paragraph, paragraphs
hanging is not spaced.
The Following Example Hanging Style:
Sample 1
Format From Hanging Style
Portions of the letter forms hang Alinea (Hanging
Paragraph):
1. letterhead
2. Date of preparation of letters
3. Letter No.
4. Appendix / Page
5. It / Attachments
6. The letter addressed
7. a word of salutation
8a. Introduction letter
8b. Explanation letter
8c. The cover letter
9. Greetings Closing
10. Name of office
11. signature
12. Names to approach
13. copy
14. Attachment page letter / initials
Sample 2
Sample 3
Sample 4
DINAS PENDIDIKAN
SMU NEGERI 5
BEKASI
JL.Gamprit
jati waringin pondok gede
No
: 009/124/SMU/XIII/2009
Attachments
: -
Subject
: Meeting Service
Nature
: Very Important
Dear.
Mr / Ms Teachers
and Staff Employees SMU Negeri 5 Bekasi
at -
Place
Assalamu'alaikum
wr. Wb.
In connection
with the rise of anarchist action and the more widespread use of illicit drugs
among students, it is very important that we act together, we hereby invite Mr
/ Mrs to attend official meetings that we conduct.
The event, God
willing, will be held on :
Day
: Saturday August 15
Time :
08.00 s.d 14:00
Venue : Meeting
Room
Similarly, we
submit this letter, hopefully the father / mother can understand.For your
attention and cooperation father / mother. We give thanks.Wassalamu'alaikum
Wr.Wb.
Knowing,
Dr. Rizki Pratama Indra.S,Pd
Principal SMUN 5 Bekasi
SOURCE :
http://iyank90.blogspot.com/2011/11/revisi-2-finish-english-business-letter_02.html
http://www.eisya-korespondensi.blogspot.com/
http://wiz.cath.vt.edu/tw/TechnicalWriting/corresp/letters/formats.html
http://www.eisya-korespondensi.blogspot.com/
http://wiz.cath.vt.edu/tw/TechnicalWriting/corresp/letters/formats.html
